The ARC review process has been designed to facilitate the homeowners of Pablo Bay compliance with the ARC standards when maintaining or improving their residences. This outline will also aid homeowners in the completion and submission of their ARC requests.
Process:
- Obtain an ARC application from the link below or call TPAM (850-583-1173)
- Fill out the application completely a. Attach color examples, plans, survey, etc. as necessary
- Sign the application (all owners/co-owners) to signify that you are following the ARC guidelines (current edition can be found on the Pablo Bay website)
- Submit completed application to: TPAM 100 State Road 13 North, Suite D, Jacksonville FL 32259
or email customerservice@tpam.biz
a. Work is NOT to begin until the homeowner receives formal notification of compliance and approval by the ARC in a letter from TPAM
b. Allow sufficient time for the ARC members to review a completed application (a minimum of 2 weeks) prior to the scheduled start date
c. If work begins prior to receiving approval, the homeowner runs the risk of being asked to make alterations to bring the project into compliance
d. All requests must be approved or denied within 30 days of receiving a COMPLETED application
e. A complete application is based on the latest received date of all required documents, including any ARC request for supplemental information - TPAM will date stamp the application with the date it received it and assign a tracking number.
- TPAM will forward the application and supporting documents to the ARC Chair via email
- The ARC Chair will forward the application and supporting documents to the ARC members via email for their review and vote
- The application will be reviewed for compliance a. Possible outcomes: approved; deny; suggest modification; or request additional info
- If there is a split vote or a request for additional information, the application will be discussed at the next scheduled ARC meeting (currently the first Wednesday of every month)
- Formal minutes of the ARC meeting will be generated and forwarded to all ARC members, the HOA President, and TPAM by the ARC Chair
- If the request is structural in nature, the ARC has the prerogative of making a site visit
- The reviewed application and outcome will be returned to TPAM by the ARC Chair
- TPAM will formally notify the homeowner by letter of the outcome. a. In the event the homeowner wishes to appeal the ARC decision, they must put their appeal in writing and send it to the HOA Board within 14 business days of the homeowner’s receipt of the letter of denial
Note: Any exterior change to your property requires the following application be submitted.
Architectural Review Board Application
Please follow instructions on the form as to where to submit the completed application. Click See Details to open the application form.
Thinking of repainting your home a different color. In general earth tones and warm neutral colors are encouraged. Repainting your home the same color does not require an ARB application (since this falls under Maintenance), but any color change requires you submit an ARB application prior to painting.
If you do paint your house without proper application, the HOA has the authority to force you to repaint it. Please follow the application process and submit an ARB application as described above.
(See Architectural Review Request Form – top center on this page.)
The color scheme below are the preferred Earth tone colors:
With any Deed Restricted community comes the “good and bad” of Rules and Regulations. The Pablo Bay Covenants discuss most of the community rules in conjunction with the Florida Statutes. In general, the rules that are most commonly addressed are:
1) Property Appearance – Dead Lawn and trimming is the biggest issue on this list
2) Architectural Reviews – Fences not meeting covenant standards, driveway painting and other erected structures that don’t meet guidelines.
3) Commons Property – Maintenance Issues (Ponds, Ants, plantings, etc…)
The rules are ultimately here to protect the value of our neighborhood. Most of our rules are enforced by our management company TPAM.
Architectural Guidelines Document for Pablo Bay
Declaration of Covenants
These are the recorded Covenants of
Pablo Bay. Most of the residential rules are addressed in this document. (Click See Details to open the document.)
Bylaws
These are the recorded Bylaws of
Pablo Bay. Most of the HOA Board rules are addressed in this document. (Click See Details to open the document.)
These are the maintenance standards that are enforced by the HOA’s management company.
Renters Language
Bylaws Ammendment Approved by Board on May 23, 2006
For Sale Signs
Any realty “For Sale” or “For Rent” signs posted on a Pablo Bay lot will have to be the green wooden frame signs. (They are approximately 8”x10″. See picture below.) These signs are typically available from your realtor who is familiar with Pablo Bay rules. If you are selling ‘by owner,’ the signs are available from Giglio Signs, (904) 396-9046 or Sign A Rama (904) 247-4115. All other posted signs on Pablo Bay property will need to be removed or a fine may be assessed and they may be removed by the HOA without permission.
